Your Personal Data – What is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
Life NoW seeks to meet the needs of young adults with life-limiting, life-threatening and end-of-life conditions. Currently, in our catchment area, when young adults become too old for children’s hospices, usually in their mid-twenties, they have to leave; their options thereafter are limited and do not necessarily provide for their needs. To address this we aim to provide bespoke care packages that provide for their needs and the interests of their cares.
How do we process your personal data?
Life Now complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
To contact you regarding queries raised by you on our contact form
To process a donation
To administer customer accounts and records
To maintain our own accounts and records
To promote the interests of the Charity
To manage our employees
To inform you of news, events, activities and requests, including information about campaigns, appeals, other fundraising activities
What is the legal basis for processing your personal data?
Processing is necessary for a contract you have with Life NoW, or because you have asked us to take specific steps before entering into a contract.
Explicit consent of you, the data subject so that we can keep you informed about news, events, activities and requests to keep you informed about your support arrangements with Life NoW.
Processing is necessary for carrying out legal obligations under, employment, social security or social protection law.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared within Life NoW or with statutory authorities, insurers, your care or NHS Services and government regulatory bodies in order to fulfil our contractual and legal obligations to you and the authority providing funds to you. We will not share your data with any other third parties.
How long do we keep your personal data?
We keep data in accordance with contractual and legal obligations for up to 6 years after the calendar year to which they relate. Specifically, we are obliged to keep payroll and banking information where this applies to you for up to 6 years.
Where we are not contractually or legally obliged to retain your data, we will securely delete your records upon the termination of our services with you.
Your Rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which Life NoW holds about you;
The right to request that Life NoW corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Life NoW to retain such data;
The right to withdraw your consent to the processing at any time (although this may result in Life NoW becoming unable to provide a service to you)
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.]
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners’ Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance email: firstname.lastname@example.org or call 01772 330152 or write to The Data Controller, Life NoW
80 Severn Drive, Walton-le-Dale, Preston, PR5 4TE.
You can contact the Information Commissioners’ Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.